How do you learn in the office, before departure, that a paper has expired?
The tractor’s and driver’s papers, the validity bar, the “Documents to renew” screen, alerts at thirty, fifteen and seven days — and the refusal to assign a driver whose licence has expired.
What you get
- An expired paper shows up in the office, before departure, not on the road.
- This week’s renewals in one list, no manual cross-checking.
- A driver or vehicle with an expired required document can’t be assigned.
Transcript
Six tractors, eight trailers, nine drivers — and each one has its own papers, with their own deadlines. This is exactly the size where dates get lost: it all still seems to fit in your head.
The system tracks the deadline of every paper: for the tractor, registration card, insurance and roadworthiness test; for the driver, driving licence and ID card; plus passport and special authorisations. Each document has its number and validity, and on the truck’s card a bar shows how much is left.
The “Documents to renew” screen gathers everything that expires into one table — the whole fleet and every driver. A week, two weeks, a month: the filter switches in one click. “Renew” opens the document itself: enter the new expiry date, and the row leaves the list.
Warnings come at thirty, fifteen and seven days. But not as three alerts in a row: at each step the previous one closes, and one stays per document. Once the date has passed, the alert turns critical. Renew the document, and it closes by itself. The system doesn’t spam, so nobody starts ignoring it.
And now, the main thing. Abdellah Ziani’s driving licence expired four days ago. I try to hand him the mission en route, as a relay. The system refuses, and names the document and the date. Same refusal when a mission is created and when it is edited.
An expired paper is found in the office, ahead of time, not on the road during a check.