How do you go from a finished trip to an invoice with no gap in the numbering?
You pick the client and tick its completed trips, the system offers the export VAT exemption, assigns the number at issue, corrects with a credit note and records the payment as a journal line.
What you get
- Gap-free numbers, one series per year of issue.
- Several trips, one invoice.
- Payments are recorded by the accountant or the owner, not by sales.
Transcript
An invoice is built from what has already happened. You pick the client, and you see their completed trips that are not yet billed. Nobody retypes the route or the price: you tick the trips, and several trips go onto a single invoice.
For an export trip, the system itself proposes the VAT exemption under article ninety-two thirty-five, and the reference to the article is printed on the document.
A draft has no number. The number is allocated at the moment of issue, so the numbering never has gaps. The series is yearly, and the year comes from the issue date: an invoice issued on the second of January opens the new series instead of extending last year's.
An issued invoice no longer changes. A mistake is corrected by a credit note — a separate document with its own series — not by erasing a line. That is how accounting works, and that is how the system works.
A payment is a line in a journal, not a tick box. Forty thousand comes in, out of a hundred and twenty-six thousand: the line is recorded, and the outstanding balance is recalculated. And lateness is computed on its own, from the client's payment terms.
One detail for the director: a sales user can issue an invoice, but cannot record a payment on it. That is for the accountant or the owner — these are separate rights.