How much cash will you need to pay out over the next thirteen weeks, and when?
The purchase schedule by date, the bill attached to the commitment it fulfils, the refusal of an unexpected amount, a bill number unique per supplier, and the real cost showing up on the mission.
What you get
- A 13-week payment schedule with nothing counted twice.
- Bill differences accepted only explicitly.
- The same supplier bill can’t be entered twice.
Transcript
This is the other half of your cash: fuel, tolls, ferries, leasing, insurance, repairs, salaries, social security and subcontracting.
And a question every haulier asks each week: how much money will I need over the next thirteen weeks, and exactly when? The answer is in the purchases schedule: due dates in order and the total to pay out.
Tables like this usually go wrong in one place: recurring commitments and incoming bills. Add them up naively, and every lease payment is counted twice. Here, a bill is linked to the commitment it fulfils, so the expense is counted once.
If a bill doesn't match the expected amount, the system won't save it and shows the difference. You can go ahead, but only by ticking a box, and that acceptance stays recorded on the bill.
A bill number is unique per supplier: the same bill from the same supplier can't be entered twice, while the same number from another supplier goes through.
A bill line can be linked to a trip, so the actual cost shows up right on the trip instead of surfacing at the end of the month.
A thirteen-week payment schedule, with nothing counted twice.